Millennium Corporation

Contracts Administrator - REMOTE

Job Locations US | US-VA-Arlington
Posted Date 21 hours ago(10/26/2021 12:30 PM)
Job ID
2021-1940

Overview

Millennium is a strategic management, cybersecurity and systems engineering firm – driven by results and focused on people as we help our customers achieve mission success. With a proven track record of performance with the Army, Navy, OSD, DHS and other agencies, Millennium is a uniquely qualified and committed partner to the Federal Government.  It is through our work that the U.S. military and government are able to identify, manage and defeat threats.

What We Believe

We believe that diversity is a fact, inclusion is a choice.  At Millennium Corporation, we are inclusive. We celebrate multiple approaches and different points of view. We strongly believe that diversity drives innovation, and we are building a culture where differences are valued. We are always growing our programs and we offer tools to help our employees grow and manage their careers.

 

Millennium is an equal opportunity employer and does not discriminate or allow discrimination on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state, or local law. Millennium promotes affirmative action for women, minorities, disabled persons, LGBTQ+ and veterans.

Responsibilities

Millennium Corporation is hiring a Contracts Administrator.  This role will support our Corporate Contracts Team and can be based in a 100% remote capacity, or in a hybrid onsite setup from our HQ location in Arlington, VA (Crystal City). Candidate must be a US Citizen.

 

The Contracts Administrator will manage routine contract administration, proposals, purchase orders and subcontracts in accordance with applicable laws and corporate policy/procedure. Candidate should have experience with Cost Plus Fixed Fee (CPFF), Time & Materials (T&M) and Firm Fixed Price (FFP) contracts. Strong interpersonal skills, good judgment, and the ability to communicate effectively in writing and orally is essential. The candidate should possess strong organization skills with the ability to manage multiple priorities, exercise attention to detail, be analytical and creative in problem solving, and have exceptional customer service skills. Must have the ability to make sound business judgments, handle multiple contractual activities with a short turn-around time, and work independently as well as part of a team.

  • Draft and manage contractual instruments assigned including prime contracts, subcontracts, purchase orders, vendor agreements, commercial contracts, NDAs, and Teaming Agreements.
  • Analyze contract requirements, special provisions, terms and conditions to ensure compliance with deadlines, laws, regulations, and corporate policies and procedures.
  • Communicate contract policy and practice to internal business teams to facilitate contract review, approval, and execution in accordance with corporate guidelines.
  • Review solicitations and Requests for Proposals and prepare risk analysis.
  • Review and process purchase requisitions, evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
  • Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
  • Prepare, organize, and maintain records and files documenting contract performance, deliverables, correspondence and compliance that is detailed enough to permit informed decision-making by management and successful audit. Regularly update the contract management system to incorporate contract and documentation changes to ensure completeness and accuracy of data and documents.
  • Communicate with vendors, Subcontractors, and Customers verbally and in writing to request financial information and due diligence documentation, including self-certification forms, tax identification documents, and banking information.
  • Familiarity with Contractor Purchasing System Requirements is desired. This includes competitive sourcing and the associated requirements and documentation required.
  • Ability to create purchase orders, ensuring completeness of all coding, dollar amounts, and details.
  • Coordinate with accounting and finance department manage contract audit/filing and contract closeout process.
  • Conduct research as needed to support contract audits and or facilitate business unit contracting trends.

Qualifications

  • BA or BS degree preferred.
  • 3+ years Contracts Administration experience (will consider less experienced candidates with specialized experience in government contracts).
  • Working knowledge of the FAR, DFAR and other government agency acquisition supplements and the associated requirements of federal government contracting.
  • Working knowledge of CPFF, T&M, FFP contracts and subcontracts.
  • Ability to draft and review simple contractual instruments in accordance with prescribed templates and guidelines.
  • Ability to work independently and as part of a corporate team.
  • Strong written and oral communication skills.
  • Ability to interface other contract professionals, business units, and corporate staff; cross-functional project teams, U.S. Government clients, vendors, and consultants.

Business Development

Assist with Business Development activities as required to support Millennium's strategic business objectives, which may include but not limited to participation in technical interviews, creation of technical documentation, general proposal writing support and proposal color reviews.

Physical Requirements

  • Must be comfortable with prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 10-15 pounds at a time.

Travel Requirements

None

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