The Contracts Administrator will manage routine contract administration, proposals, purchase orders and subcontracts in accordance with applicable laws and corporate policy/procedure. Candidate should have experience with Cost Plus Fixed Fee (CPFF), Time & Materials (T&M) and Firm Fixed Price (FFP) contracts. Strong interpersonal skills, good judgment, and the ability to communicate effectively in writing and orally is essential. The candidate should possess strong organization skills with the ability to manage multiple priorities, exercise attention to detail, be analytical and creative in problem solving, and have exceptional customer service skills. Must have the ability to make sound business judgments, handle multiple contractual activities with a short turn-around time, and work independently as well as part of a Team.
- Draft and manage contractual instruments assigned including prime contracts, subcontracts, purchase orders, vendor agreements, commercial contracts, NDAs and Teaming Agreements and other agreements that arise.
- Analyze contract requirements, special provisions, terms and conditions to ensure compliance with deadlines, laws, regulations, corporate policies and corporate procedure.
- Communicate contract policy and practice to internal business teams to ensure contract review, approval and execution in accordance with corporate guidelines.
- Review solicitations prepare and coordinate risk analysis and response for proposals, bids, and quotes.
- Review and process purchase requisitions, evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
- Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
- Prepare, organize and maintain records and files documenting contract performance, deliverables, correspondence and compliance that is detailed enough to permit informed decision-making by management and successful audit. Regularly update the contract management system to incorporate contract and documentation changes to ensure completeness and accuracy of data and documents.
- Communicate with vendors verbally and in writing to request financial information and due diligence documentation, including self-certification forms, tax identification documents, and banking information
- Familiarity with Contractor Purchasing System Requirements including competitive sourcing, materials purchasing, and the associated requirements and documentation required
- Ability to create purchase orders, ensuring completeness of all coding, dollar amounts, and details; required approvals have been made to support payments
- Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business activities/fairs.
- Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel.
- Coordinate with accounting and finance department to monitor invoicing and payments, job cost management and manage contract audit/filing and contract closeout process.
- May conduct research to support contract audit and or facilitate business unit contracting trends.