Millennium Corporation REMOTE

  • Administrative Assistant

    Job Locations US-Ft. Belvoir
    Posted Date 4 hours ago(2/21/2020 9:30 AM)
    Job ID
    2020-1494
  • Overview

    Millennium Corporation is seeking a Administrative Asisstant to support a contract in Fort Belvoir, VA. Candidate must have an active Secret Clearance.

    Responsibilities

    • Responsible for administrative support services to PM TS leadership to ensure day-to-day office automation and daily administrative functions.
    • Serves as Administrate Assistant Lead to the PM & DPM for all off site locations.
    • Ensures PM&DPM calendars are synchronized to ensure leadership are aware of events and meetings.
    • Ensures the purpose of the meeting, attendees, and Teleconference/ DCO/DDS information are present within the body of the meeting invite.
    • Ask for clarification from the PM or DPM if there is a conflict with calendar events.
    • Dials into conference lines for the PM/DPM as the host for all PM &DPM meetings 10 mins prior to the start of the meeting
    • Conducts a roll call to ensure all attendees are present (Subject to meeting location).
    • Updates briefings, documents for meetings as you receive them and inform leadership of any changes.
    • Ensures meetings, presentation, briefings are printed in the format designated by the PM or DPM at least 24hrs prior to the meeting.
    • Ensures PM& DPM stay on schedule with a reminder.
    • Ensures a printed daily calendar is delivered to the PM in the format specified.
    • Coordinates PM/DPM travel arrangements in DTS to include closeout of vouchers.
    • Ensures travel arrangements (Mode of travel, Flight, rental car, hotel, briefing slides, etc.) are confirmed by face-to-face meeting before generating final travel arrangements.
    • Informs leadership when travel vouchers are ready for signatures.
    • Builds travel packages (orders, maps, and agenda) for PM/DPM.
    • Prepares and delivers PM/DPM travel packets 24hrs prior to travel and delivered to leadership for a face-to-face review.
    • Serves as special events coordinator for the PM-TS during special events.
    • Ensures all personnel are informed who will be attending and that all awards are present.
    • Reviews technical accuracy of all documents for compliance with AR 25-50.
    • Prioritizes documents requiring PM/DPM action and informs the leadership when a document needs to be moved up in priority.
    • Prepares and updates office administrative policies and procedures as needed and informs the PM/DPM when changes occur.
    • Maintains a hard-copy and digital record of policies and procedures so that they can be easily accessed.
    • Manages badge renewal process for PM-TS FBV offices.
    • Manage IN/OUT Processing of personnel at Fort Belvoir.
    • Ensures all incoming and outgoing personnel see the PM/DPM.
    • Briefs PM/DPM on all staff changes.
    • Updates PM-TS Task Org with PM-TS OPS Lead.
    • Set-up a weekly or monthly meeting with the PM/DPM to review staff changes as they occur.
    • Receives, screens, and answers telephonic and personnel needing to speak or meet with the PM/DPM.
    • Announces telephone calls and personnel prior to them speaking or meeting with the PM/DPM.
    • Ensures missed telephone calls or messages (Who, Purpose, and how they can be reached) are promptly delivered to the PM/DPM if they are unavailable.
    • Ensures phone calls are covered when you are not present to receive them.
    • Manages visitors to Ft. Belvoir buildings: Keep a log of all visitors and the purpose of their visit to PM-TS. All visitors must be announced to the leadership prior to their arrival and when they have arrived.
    • Manages classified materials, confidentially, and sensitive information in accordance with PM-TS Standard Operating Procedure (SOP).
    • Serves as ATAAPS timekeeper for GOVT Employees at Ft. Belvoir.
    • Informs the PM/DPM when all timesheets are ready for approval in ATAAPS.
    • Manages GOVT Vehicle with assistance from PMs.
    • Ensures leadership has a government vehicle for all local travel when requested.
    • Assigned as the Mail POC for PM-TS Fort Belvoir.
    • Ensures all mail is delivered to the appropriate section or person.
    • Ensures burn bags are properly marked and disposed of in accordance with the PM-TS & NVESD policy.
    • Updates and maintains emergency SOP and Personnel Phone list for PM-TS and review with DPM on a monthly basis.
    • Briefs calendar and upcoming travel/events.
    • Ensures all PM-TS primary staff/O5s PM/DPMs events are accurately reflected on the O6 (PM/DPM) calendar.
    • Processes PM/DPM Joint Personnel Adjudication System (JPAS) request.

    Qualifications

    • Active Secret
    • Bachelor’s and 12 years of relevant experience – may substitute education and experience.
    • Ability to operate effectively in a high-tempo environment
    • Must have Defense Travel System (DTS) experience

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